Job Title: Assistant to Business Recruiter
Location: Workforce Solutions – Midland
Reports To: Deputy Director of Business Solutions
Job Type: Flexible (Full-Time/Part-Time)
Business Hours: Monday to Friday / 8am to 5pm
Job Summary:
We are seeking a proactive Assistant to support our Business Recruiter in managing the recruiting and hiring processes for business partners. In this role, you will provide essential administrative support, assist in coordinating recruitment events, and provide any other assistance needed by the business partners and Business Recruiter. Your responsibilities will include data entry, job placement activities, hiring events, and other tasks as assigned.
Essential Functions:
- Administrative Support: Assist the Business Recruiter in coordinating recruitment events, making calls to business partners, taking messages, and maintaining recruitment records.
- Job Postings: Assist the Business Recruiter with posting job openings in Work in Texas, maintaining clear communication with business partners, and ensuring job descriptions are accurate and up-to-date.
- Database Management: Maintain candidate databases in Work in Texas, regularly updating records with new information, feedback from interviews, hire data, and other relevant details from business partners.
- Client Interaction: Support the Business Recruiter in managing communications with clients and candidates, responding to inquiries, and providing updates on recruitment progress.
- Recruitment Coordination: Assist with organizing recruitment events, such as job fairs or employer panels.
- Documentation & Reporting: Help compile and maintain recruitment reports, including candidate tracking, interview schedules, and other metrics as needed by the Business Recruiter.
- Team Collaboration: Work closely with the Business Solutions team to ensure effective communication and coordination of hiring needs.
Required Skills/Abilities:
- Communication Skills: Strong verbal and written communication skills to interact effectively with clients, candidates, and team members.
- Organization: Highly organized with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Customer Service: Excellent customer service skills, ensuring candidates and clients receive a positive experience throughout the hiring process.
- Attention to Detail: Ability to pay close attention to detail when reviewing resumes, preparing documents, and managing candidate data.
- Technology Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and able to learn other recruitment software.
- Teamwork: Ability to work effectively in a collaborative team environment, contributing to team goals and supporting colleagues.
- Problem-Solving: Strong critical thinking and problem-solving skills, with the ability to address challenges that arise during the recruitment process.
- Time Management: Ability to manage time efficiently and meet deadlines without compromising the quality of work.
Education and Experience:
- High School Diploma or GED
- Bilingual (English/Spanish) strongly preferred.
Physical Requirements:
- Ability to work in an office environment and use standard office equipment (e.g., phone, computer).
Attire:
- · Business Casual:
- Tops: Collared shirts (polo shirts, button-up shirts), blouses, sweaters, or casual blazers. Ties are generally not required, and dresses or skirts that are knee-length or longer are acceptable for women.
- Bottoms: Dress pants, chinos, or well-tailored pants. Dark jeans may be acceptable on Friday only, but they should be clean and free of rips or fraying.
- o Shoes: Loafers or dress shoes. Avoid sandals, flip-flops, or athletic shoes.